Lebanon Maine Board of Selectmen's Meeting Monday 10/19/15 in 6 (six) Parts.

 

LEBANON MAINE BOARD OF SELECTMEN'S MEETING

MONDAY 10/19/15

 

I walked into the Lebanon Board of Selectmen's Meeting on Monday evening at 3:50 pm. Usually a safe bet to be 10 minutes early, but instead, I found the 4:00 pm meeting already in order with Treasurer Jeanette Lemay addressing the Board.

If I had actually been on time for the meeting, I would have missed the fact that Mrs. Lemay was speaking to the Board regarding 13 separate Right to Know requests that had come in via fax machine from one Jason Cole requesting information and time sheets on ambulance runs in Lebanon.

We were also in plenty of time to hear about "something that happened on Friday" comments that left Sandy and I gawking at one another and wondering just WHAT happened on Friday?? (See Part 6 for the Answer to that question.)

Ms. Lemay left the meeting but returned a few moments later with a Purchase Order for the Lebanon Recreation Department for Candy for the upcoming Trunk or Treat event (this Friday, October 23 at the Lebanon Elementary School).

Selectmen's Assistant, Sue Collins discusses openings in the agenda for the swearing in of the new Cemetery Care Committee. All interested people who wish to sit on this Committee should be at the Town Office on Monday, October 26th, 2015 to be sworn in as part of the Committee. If you have questions, please message Deborah Dorey Wilson. Thank you.

Selectmen's Assistant Collins addresses the Board with some requests for tax abatements.

At 4:00 pm, the scheduled time for the start of the meeting, Road Commissioner Tom Torno arrives to address the Board regarding a call from a Duell Lane resident (off Center Road) regarding a big dead tree in the middle of a small cemetery on their property. Torno states that he has been in discussion with Abbott Tree regarding the removal of the dead tree, but Abbott Tree states that they will need a crane to properly remove the tree at a rate of $3,400 for a day. Torno states that he's talked to Abbott Tree about possibly combining with another small job in the area, but that Abbott didn't seem interested in doing that. According to Torno, the cemetery in question is a small one, only 10X10, but he can't recall if there were any veteran's markers. The dead tree is in the center of the cemetery and is easily 3x3.

Select Board Chairman Thompson asks Torno to respond to last week's requests from several Godding Road residents with regards to some attention to their road.

Discussion is had regarding Bog Road and some gravel being left at the end of the road. Torno states it is already taken care of and that A Grade Above, the Town's new road grading contractor, has finished with their first scheduled grading of the dirt roads in town as identified in their contract.

LMTS Sandy Adams speaks to Torno regarding the drainage that is ditched from Dixon Road and still running into her Carriage House doors, thus into her home. Torno says he will speak to her with regards to this.

Adams also speaks to Torno on the paving of Upper Cross Road when Torno's father had promised the residents of Shapleigh Road that they would be having some paving work done to their road. Torno answers that Shapleigh Road is on his agenda for the Spring of 2016, and that he will not be removing the corner that had been part of the previous plan thus saving over $45,000 from the original estimate and he thinks that the project will cost the Roads Budget about $130,000.

There is discussion on seeing paving crews resting on their laurels, but Torno assures her that they are paving contractor employees and that the paving company is paid by the ton, not by the hour, so if they're wasting time, it's not on his dime.

Torno exits and Selectmen's Assistant Collins continues on with discussions on assessments and abatements.

Sue Collins addresses the Board regarding Thanksgiving Baskets given to some residents of the town at holiday time, containing turkeys and other donated food goods.  Selectman Thompson has a few issues with the collections and distribution of the baskets by the Selectmen's Assistant, but Collins says that she will come in and do the work preparing the baskets on her own time. Thompson continues, worrying about "who's getting what" and pointing to the fact that there's a food pantry right up the road. (Center Road at the Congregational Church). Selectman Heath interrupts to say that he has a question on an unrelated subject, but Collins is undaunted. She continues on saying that the town has "always done it" for as long as she has been here, but Thompson counters with "because it's always been done, doesn't mean it's the right thing to do".

LMTS Sandy Adams says "Where there's a will, there's a way," and offers to come in and help Collins with the basket preparations, volunteering her time. There's some banter back and forth, with Thompson ending conversation with Adams saying "I'm not going to sit here and argue with you!" Thompson states claims by Town Office workers that they don't have enough time to get all their work done, and states "It's nice to help the community, but we have to focus on business FIRST." at which time Collins states that she is volunteering her own personal time to come into the office and put the baskets together. Thompson leaves it up to Heath and Nadeau, who say, "Do it".......but they want to revisit the issue again next year, stating that they are allowing it this year as it is too late in the season to make other plans.

***LMTS note: IF the Selectmen are also designated as the Overseers of the Poor in Lebanon, it does seem only fitting that the Selectmen's Assistant be able to give holiday baskets to some of the neediest families in town, in our humble opinion.***

LMTS Sandy Adams speaks to Sue Collins with regards to getting in touch with the original man that created the Town Office sign. Collins states that the man had been in to the office, had spoken with her, had looked at the sign, and had stated he would get back to her with a quote. She has heard nothing back since that date. Adams questions Thompson what his intentions are, and asks if LMTS can form a committee to take donations at the Town Office, similar to the way we did for the flag pole at the Blaisdell Corner Fire and EMS Station. Thompson makes a motion to allow the "Town Office Sign Committee", seconded by Selectman Heath and all 3 men in favor.

LMTS question with regards to Purchase Order for more candy for the Rec Department's Trunk or Treat event. How much is the amount of candy needed for one event?? Another Purchase Order was quickly passed through by Lemay on Rec Dept Chair Georgie Allen's behalf only last week, stating the need to act quickly to save on shipping. LMTS would like to know the total dollar amount spent on candy. Thompson says, whatever it is, that the Rec Department Budget is approved by voters each year, but Wilson wonders if they realize they're not funding sporting events, but candy for Halloween. Neither Select Chair nor Treasurer have any idea as to the amount of money that has been approved for candy, but Thompson, asks the Treasurer to get the amount, treating it as a verbal RTK request. Wilson goes on to state that the amount is important as Board members have categorically denied $35 pizza bills to feed the Firefighters after a long fire event, so spending many hundreds of dollars on candy for Trick or Treat event is a problem, in her opinion.

Thompson questions a PO for a new lawnmower for the FD, but after some information exchange, the lawnmower PO is signed.

 

SEE PART 1 of the 10/19/15 LEBANON MAINE SELECTMEN"S VIDEO BY CLICKING HERE:

https://www.youtube.com/watch?v=-osYf8p6DIE

 

Paperwork being done opens the 2nd part of the Selectmen's Meeting video from 10/19/15.

LMTS Sandy Adams asks the Board a resident's question regarding when the Deputy Town Clerks position will be advertised, Selectman Thompson states that it should have gone out that morning, however, no one has received it yet (we DID get it in an e mail on 10/20/15 and posted it immediately).

LMTS Wilson asks Selectman Thompson for a copy of the current cemeteries included on the Town's contract with J&S Masonry for care. It is agreed to give Wilson the information, but it is never received.

The Board get's ready to begin work on the General Government budget proposal for 2016-17.

 

LEBANON MAINE SELECTMEN'S MEETING VIDEO PART 2: CLICK HERE:

https://www.youtube.com/watch?v=3MyG83dJ99M

 

Part 3 of the Lebanon Maine Board of Selectmen's Video shows the Board as they begin to work out a budget proposal for the 2016-17 Fiscal Year Town Office expenses.

Select Board Chair Thompson comes up with all the numbers, but makes an addition mistake that Selectman Nadeau catches. LMTS Sandy Adams and Deborah Wilson have some good hearted banter with Nadeau on a job well done, but Selectman Heath takes the opportunity to chastise Adams for "picking" on them all the time. Sandy is stunned, to which Heath states she has a "guilty conscience".  Wilson reminds Heath to get over himself, Sandy has "better things to do".

Budget talks go along and a savings has been found in the Town's electricity bill, which has been under budget for 2 years, last year by about $900. Selectman Nadeau suggests RAISING that budget item to $4,000 for 2016-17 and when Wilson asks "WHY, if you are under budget consistently, WHY would you raise the budgeted amount?" to which Nadeau answers, "Just in case."

There is discussion on Building Maintenance, Heat (propane) which the Board bumped up even though gasoline and oil prices have been halved since last year.

There was a lot of talk about technology. The town has been putting off the purchase of some much needed new computers, including a new dedicated server. The Town Office computers are still operating on Windows 97 which does not even have the capability of being supported by most online programs. (MAYBE that's why our town website doesn't work correctly??) There is discussion of the need to place any server in a fire protected vault (like the one the town has at Lebanon Elementary School) however, Selectman Thompson has questions as to whether or not that vault is actually even fire protected.

 

SEE PART 3 of the LEBANON MAINE BOARD OF SELECTMEN'S MEETING  10/19/15 VIDEO

BY CLICKING HERE: 

https://www.youtube.com/watch?v=Tt1aFc-m2x8

 

As we watch part 4 of the 10/19/15 Board of Selectmen's meeting, more work is done on the FY 2016-17 Town Office proposed budget with regards to Janitorial Services, Office Equipment, Payroll Fees, Bank Fees and a discussion on preparing liens and the cost associated with that.

The Board now has to total the budget to come up with a total for the 2016-17 Town Office Budget. Thompson is going FAST on the calculator. Selectman Heath is using his calculator. Selectman Nadeau who ran on the fact that he had many years on the Lebanon Budget Committee is watching Thompson.......just watching........ After how many years on the Budget Committee?? Wilson asks Nadeau where his calculator is to which he replies, "I can't think of everything!".

 

WATCH THE LEBANON MAINE BOARD of SELECTMEN MEETING from 10/19/15 HERE:

https://www.youtube.com/watch?v=swEAnXhI03M

 

Part 5 of the Lebanon Maine Board of Selectmen's meeting opens as Selectman Thompson checks his addition 5 separate times, and finally after waiting for a few minutes, says the total is $355,539.00.

Heath says that's "pretty much" what his "first answer came out to be", and decides to accept Selectman Thompson's numbers, even though neither Heath or Nadeau checked the totals.

 

SEE PART 5 OF THE 10/19/15 LEBANON MAINE BOARD OF SELECTMEN'S MEETING VIDEO BY CLICKING HERE: 

https://www.youtube.com/watch?v=DwW2vx08zF8

Lebanon Festival Committee Chairperson Rebekah Thompson addresses the Board with her projected FY 2016-17 Festival Budget in Part 6, the final part of the 10/19/15 Selectmen's Meeting.  Selectman Thompson tried to recuse himself from asking questions of his wife, but Selectman Heath says he has no questions, and Selectman Nadeau asks Thompson if she wants to "Bump up" the amount of money she needs for the Festival. Thompson states that she does NOT want to bump up the dollar amount on the 2016 May vote referendum question, as she would rather continue to rely mostly on donations and vendor fees.
Mrs. Thompson explains her budget, line by line, and then Selectman Nadeau asks Thompson, "Why are we doing this?"
Rebekah has to explain to Selectman Nadeau that it is a FESTIVAL, a place for the community to come together  in a fun way and celebrate together.
There was discussion regarding Selectman Nadeau not attending the 2015 Festival, and when Selectman Heath stated he had gone, he said, "I saw a lot of smiles on a lot of people's faces, and that's all that matters to me."
There was a long discussion on the 2015 Festival, including the Bounce House that Lebanon Rec Department rented and then didn't man it or keep it supplied with gas so the Bounce House wound up deflating without the generator power to keep it up and running.
Discussion winds around to the white elephant in the room, the 13 unsigned Jason Cole Right to Know requests still sitting unsigned on the Selectmen's desk. When you send in Right to Know Requests, you are charged 25 cents a page for printed material, plus an hourly rate for any time expended researching your request past the 1 hour of free time allowed. All 13 of Cole's requests plus the ones that were signed at last Thursday evening's meeting are directed toward Chief Daniel Meehan and/or the Lebanon Fire and EMS Department.
The issue with filling the Right to Know requests is that they are bordering on excessive and the Board has to consider the employees of the town, bogged down in researching Right to Know requests for hours at a time.
Selectman Heath asks if they are required to allow them, and Thompson says "Yes, they are public information," but cautions that they must all be gone over several times to be sure no personal or personnel information is being disclosed. Selectmen Nadeau and Heath both look a little frustrated with the situation.
The second discussion was with regards to the "something that happened on Friday" statement that Treasurer Lemay had eluded to in the first part of the 10/19/15 video. According to Selectman Thompson, Jason Cole had entered the Town Office looking for his Thursday evening approved Right to Know requests. As agreed by the Selectmen, the Town Clerk, Mandy Grenier told him that the reports were ready, but that he had to pay an outstanding balance of $1 in order to access them. According to Selectman Thompson, Cole then erupted into a tirade, becoming argumentative with the Town Clerk over the $1 (YES< ONE DOLLAR) charge for two Right to Know Request that were ordered by Lebanon Maine Community News back in May, but never picked up.
More discussion is had regarding the fact that Cole wants to access the Right to Know information by having the requests broken up into a lot of smaller requests, and then rather than coming in and purchasing the copies of material he has requested, he comes in with his cell phone and takes a photograph of the material.
The Board decides that Cole must pay any past due balances, (Selectman Thompson thinks it may easily be as high as $15 or $16 total), prior to accessing additional Right to Know requests.
Wilson wonders aloud if the videos of the Lebanon Maine Board of Selectmen's Meetings belonged to LMTS as personal property, and Selectman Thompson says "Yes", they belong to the videographer. Interesting.
The meeting is adjourned and Selectman Nadeau heads out the door while LMTS Wilson is still waiting for a report of the dollar amount for candy spent by the Lebanon Recreation Department. Thompson adds the numbers and says that it is $465.00 from July to October for candy.
Selectman Heath gets ready to leave for the evening. Wilson reminds him of the Public Hearing on Tuesday evening at 6 pm, and Selectman Heath mumbles something under his breath regarding Wilson calling him names, and he didn't appreciate it. Wilson answers that she only calls him "Royce, No Comment, Heath" and he said that he didn't like it. As Heath turns to leave, he stops in the door and says to Wilson, "Now it's legal to go to these meetings armed."
Interesting statement to end a Selectmen's Meeting with don't you think??

 

SEE THE FINAL PART (part 6) OF THE LEBANON MAINE BOARD OF SELECTMEN'S MEETING VIDEO BY CLICKING HERE:

https://www.youtube.com/watch?v=T8cx-sm0VsM

OOPSIE. Hope he wasn't packing at the meeting. Even though there's no law against carrying concealed in a Public Meeting, OURS is held in a school, and that is definitely a BIG no-no!!!

The law does not otherwise change where a person may carry or who may

possess a firearm. It will still be illegal to possess a firearm in the following

places, with some very limited exceptions:

 

· Courthouses (17-A M.R.S. § 1058)

· State Parks (12 M.R.S. § 1803(6), (7) and Bureau of Parks and Lands

Rules Chapter 1)
 

· Acadia National Park (12 M.R.S. § 756)

· Schools (20-A M.R.S. § 6552)

· Federal buildings (18 U.S.C. § 930)

· State Capitol area (25 M.R.S. § 2904 & DPS Rule Chapter 41)

· Private property when prohibited by the property owner

· Establishments licensed for on-premises consumption of liquor, if the

premises are posted. Note that even if there is no posted

prohibition, it is illegal to carry on these premises while under the

influence of intoxicating liquor or drugs. (17-A M.R.S. §1057)

 1

Resident's Question Brings Up Concerns Regarding Referendum 11 for November 3, 2015 Lebanon Ballot.

During last evening's Town of Lebanon Public Hearing, our Code Enforcement Officer, Mike Beaulieu spoke on behalf of the need for changing some of the building codes and electrical permitting in our town.
According to Mr. Beaulieu, the town had the option of changing the code of building interior non load bearing walls to require the studs be set at 16 inches on center rather than the 24 inches on center that is currently accepted in the Lebanon Building Code.
Budget Committee member Chip Harlow was adamant that this code was NOT legal for the residents of Lebanon to even vote on, as the State of Maine mandates our town to follow the MUBEC (Maine Uniform Building and Energy Code).
Beaulieu, new to Lebanon's Code Enforcement Officer position, spoke up just as fiercely in defense of his proposed "IBC" permitting process. (which is only PART of the Maine Building Code and Standard.
This afternoon, while trying to complete the uploading of meeting video, I was messaged by Mr. Harlow, once again in regards to the ordinance that CEO Beaulieu has placed on the November 3, 2015 Lebanon Ballot.
I have to admit that I was a little put out by revisiting this in the middle of trying to upload several hours of video footage, BUT, because I've been wrong before a time or two, and because Mr. Harlow usually has a valid point if he's THAT sure of himself, I went to the Maine Bureau of Building Codes and Standards and looked up the Maine State Law that governs these things, and here is what I found.............

PLEASE LOOK ON THIS PAGE UNDER THE HEADING:
CODE ADOPTION HISTORY

http://www.maine.gov/dps/bbcs/documents/FAQ3.doc

 

If I'm reading this correctly, Mr. Harlow may once again prove that he has done his homework with regards to pending ordinance changes.

Here are a few points to support Chip Harlow's statements......

A.) The 2010 United States Census shows the town of Lebanon, Maine to have a counted population was 6,031 people.

B.) The State of Maine law states under the Code Adoption portion of the Bureau of Building Codes and Standards, states that As of September, 2011,  (original date was December 2010) Towns of 4,000 people or more, (2010 mandate was for towns over 2,000 people), MUST adopt MUBEC (Maine Uniform Building and Energy Code), IF they had a building code in place by August of 2008. (so in other words, if there were a Building Code in place, with necessary Code Enforcement, they would have to UPGRADE to the new code by September, 2011).

If there were NO Building code in place, a Town of over 4,000 people would be able to put off that mandatory date until July 1, 2012, giving the Town an additional 10 months time to hold elections and appoint Code Enforcement to oversee the Building Code and Permitting requirements.

Therefore, IF there were more than 4,000 people in town by July 1, 2012, which according to the US Census, there were, then Lebanon would have been required to adopt the State of Maine Building and Energy Codes, MUBEC. No Vote, No Questions, just BAM.....You had better comply or else!!

Did we have a Building Code in place prior to August 2008??  I believe we did.

Therefore, Mr. Harlow has a point. There is no need for the Residents of Lebanon to vote on any changes to a building code that is mandated by the state. We are REQUIRED BY LAW to have one.
No two ways about it.

Can we vote to amend the MUBEC to include more stringent requirements?? Can we vote to alter the MUBEC to ease up on a requirement or two??
The answer is NO.........

7. What about local modifications to the Maine Uniform Building Codes and Energy Code?

· The Maine Uniform Building Code and Energy Code replace all local building codes.

· Cities and towns may not amend any MUBEC provisions. They can however put things like requirements for a sprinkler system in new construction under Life Safety type ordinances. The municipalities just cannot amend the adopted MUBEC code.

 



Read it and weep, there is no way to get around this.
Stricter code enforcement is coming to Lebanon and buildings WILL conform to state code.

I tried to reach out to Mr. Beaulieu this evening, however he was in a class and unable to discuss the matter with me any further at this moment.

I wanted to present what Mr. Harlow was saying and what he's seeing that makes him so sure that this is a REQUIREMENT under State Law, and that Lebanon has been in violation of this law for at least the past 3 years if not 4, and Mr. Harlow is saying 5.

According to Mr. Harlow, the State of Maine Bureau of Building Codes and Standards said that they would be reaching out to Select Board Chairman Ben Thompson today (October 21, 2015) and informing him of the violation.

Maine Fall Foliage Report, October 21, 2015

Maine Fall Foliage Report
October 21, 2015

Fall Colors Still Present in Maine

 

 

Augusta, MAINE (October 21, 2015) - Peak and past-peak conditions are taking place throughout the state with moderate to high leaf drop (50 percent to 70 percent), according to the final fall foliage report from the Maine Department of Agriculture, Conservation and Forestry.
“The oak trees are just starting to reveal their oranges and golds, amid the still-vibrant reds, yellows and purples, making for a picture perfect backdrop, along with sunny skies in the tracking zones 1 and 2 covering the immediate coastline,” according to Gale Ross, fall foliage coordinator.
Take in peak colors at the Annual OgunquitFest happening this weekend, October 23-25. This weekend-long festival includes a scarecrow contest, pumpkin decorating, scavenger hunt, plenty of ghost stories, a marketplace and much more.
Or, jump aboard the Ghost Train at the Boothbay Railway Village in Boothbay. Just once a year, the ghouls and goblins come out to greet passengers as they journey through enchanted cemeteries. This is appropriate for children four and older, so bundle up the family and visit on Friday or Saturday, October 23 and 24 from 5:30 p.m. to 8 p.m.
Share your end-of-fall-foliage-season snaps with us at www.mainefoliage.com.
For more information about fall activities and events in Maine, go to www.visitmaine.com.

Town of Lebanon Maine Seeks Qualified Applicants for Deputy Town Clerk / Deputy Tax Collector Position.

The Town of Lebanon Maine is seeking qualified applicants for the following position:

Interested parties are asked to apply in person or mail a resume to:

Town of Lebanon, Maine

Town Clerk

15 Upper Guinea Road, Lebanon Maine  04027

Phone: (207) 457-6082  Fax: (207) 457-6067
ALL APPLICATIONS MUST BE IN A SEALED ENVELOPE
CLEARLY MARKED "Deputy Town Clerk Application: Attention Jeanette Lemay"

 NO FAXED APPLICATIONS PLEASE

 

Town of Lebanon, Maine, Job Description

 Deputy Town Clerk / Deputy Tax Collector

 

Last Modified: October 14, 2015

Primary Job Title: Deputy Town Clerk
Additional Title: Deputy Tax Collector
Department: Town Office
Employment Type: Full Time
Supervision Received: Town Clerk / Select Board
Supervision Exercised: Accordingly to State Law
Pay Type: Hourly
Pay Range & Rate: $16.50 - $18.25 hourly, DOQE
Work Hours: Monday - Tuesday-Friday  7:00 am - 5:00 pm
                                      Thursday 9:00 am - 7:00 pm
Benefits: Commensurate with full-time employment
Purchasing: As directed by the Town Clerk / Select Board


Nature of Work

This is a responsible, combined position tasked with performing administrative and financial work in the collection of various taxes, and in the execution of the legal responsibilities of the position of Deputy Town Clerk and Deputy Tax Collector. Work responsibilities include the preparation and maintenance of all Select Board records and other official municipal documents, supervision of elections within the Town, recording various documents and vital statistics, organization and supervision of cemeteries.
Work involves extensive public contact in collecting various records, providing information, and in issuance of licenses. Work is performed in accordance with the Town ordinances and general law, and requires initiative, judgment, and ability to work effectively and independently with the
public and other officials.
The Deputy Town Clerk / Deputy Tax Collector is responsible for the collection of various taxes and fees, the issuance of various permits and licenses, administrative activities, and the preparation of regular reports to the Town and various state agencies.

Job Responsibilities

The Position is responsible for the following:
Receives and records payments of property taxes and excise taxes, and prepares collected monies for deposit.
Prepares and records tax liens.
Provides information requested on property and excise taxes, and other municipal documents.
Maintains detailed records related to property ownership and the ownership of automobiles, trucks, boats, and other vehicles.
Issues various licenses such as fish and game, marriage, and dog licenses, and maintains all related records.
Records and maintains records of all vital statistics, such as births, deaths, and marriages, and the monthly reports to the State of Maine of these records.
Assists with Elections as needed such as issuing and receiving absentee ballots, working the polls and other various duties as needed.
Validates official documents. Oversees posting of official notices, ordinances, and advertisements; records papers with the federal, State and County governments as
needed; swears in municipal officials as necessary.
Assists in the issuance of, or issues, various Town licenses and maintains all related records; prepares and sends renewal applications for same as needed.
Records in TRIO all payments according to Office procedures.
Accomplishes such duties and responsibilities as shall be assigned by the Town Clerk/Select Board.
Assists in maintenance and updating of ordinances as necessary.
Performs all duties and exercises all powers incumbent upon or invested in Deputy Town Clerks/Deputy Excise Tax Collector by State law.

Requirements of Work

Knowledge and understanding of the State statutes relating to the duties and responsibilities of the position, or displays a willingness and ability to learn.
Thorough knowledge of modem office procedures, practices, and equipment including knowledge of software, MS Word and Excel spreadsheets, email, and TRIO, or displays a strong willingness to be trained and has a willingness to learn.
Thorough knowledge of the provisions of the Town ordinances and State regulations relating to the operation of the office and Town government and ability to communicate
same to office staff and the public, or displays a willingness and ability to learn.
Ability to establish and maintain very effective working relationships with Town officials, other Town employees, and the general public.
Ability to maintain records and prepare reports in accordance with the requirements of the position to Board of Selectmen's satisfaction.
Ability to understand and follow the laws and regulations governing the activity of a Deputy Town Clerk and Deputy Tax Collector.
Ability to deal with the public on a daily basis in a pleasant and respectful manner.
Ability to work independently on a regular basis.
Ability to maintain any and all Town business confidentially when required.
Ability to organize work and set priorities while maintaining flexibility required within a busy office.
Performs additional job duties as required by the Town Clerk or Board of Selectmen.

Desirable Skills

Experience with the collection, and accounting of various monies and fees.
Capable of maintaining high work standards with little supervision.
Notary Public, or displays a willingness and ability to acquire.
Ability to provide suitable bond to the municipality.
Experience in clerical work of a responsible nature
Ensuring the building(s), office(s), and vault are secured before leaving for the day.
Minimum high school diploma or equivalent
Must be a United States citizen, a resident of the State, and be at least 18 years old.

Interested parties are asked to apply in person or mail a resume to:

Town of Lebanon, Maine

Town Clerk

15 Upper Guinea Road, Lebanon Maine  04027

Phone: (207) 457-6082  Fax: (207) 457-6067
ALL APPLICATIONS MUST BE IN A SEALED ENVELOPE
CLEARLY MARKED "Deputy Town Clerk Application: Attention Jeanette Lemay"

 NO FAXED APPLICATIONS PLEASE

Note from Mandy Grenier, Town Clerk of Lebanon Maine, Regarding Referendums 2-8 To be Discussed at October 20, 2015 Lebanon Public Hearing, 6 pm, Lebanon Elementary School Gym.

Town of Lebanon

Fee Schedule Proposal

(207) 457-6082

(207) 457-6067 (fax)

15 Upper Guinea Road, Lebanon, Maine 04027

 

 

Referendums 2-8 are for the purpose of a fee schedule. A fee schedule is a complete listing of fees used by the Town Staff, Residents, and Businesses to pay or collect the fair share due for services. A comprehensive universal listing ensures that everyone pays the same amount for the same service. Most of the proposed amendments presented here are part of Ordinances
that have not been revisited since the 80's.
In 2015 we're more technology savvy than any previous generation has ever been and that shows no sign of slowing down. As a result, people today demand convenience. When we go to the bank, when we go out to eat, we expect it to be fast and accurate. Il is no different when
we go to the Town Office to see Code Enforcement or the Town Clerk. We expect answers, and right now those answers are ones that either no longer apply or are hard to decipher or hard to find. We have to keep up with the times or we risk falling behind. When Lebanon falls behind it comes at the cost of the Resident and the Tax Payer - be it literally through the steady increase of
Real Estate Taxes, or figuratively through time and other means.
At this time I do not propose increasing any fees, only to remove them from the ordinance and devise a fee schedule for the ease of Town Employees, Residents and Businesses. By allowing the Board to look at and assess the fees when reviewing the budget they will be able to determine if the charge is sustaining the department(s) they stem from which will ensure that the burden of the cost does not fall to the taxpayer. If the fees do not cover the time and cost
associated with the service, that cost must be absorbed through property tax payments. The purpose of a fee schedule is to eliminate this as well as to develop a transparency in your Town Office that clearly shows how every person or Business pays the same amount for the same service.
Most of these fees do not affect the average resident. Those mainly affected by these fees are those building new homes, holding private and for profit events, or running for profit businesses. Don't let the word "Fee" scare you. The amendments read that the fee ".. .must not exceed the Town's reasonable cost of administering and enforcing this Ordinance." which was specifically inserted to ensure that those effected have legal protection against excessive charges. What is proposed here is only that the resident need not pay for services they are not using and instead that this fee should be charged to the person or entity receiving the service. A Fee Schedule is an effective way for the Town to become better organized and to enact better controls and fairness to the tax payer.

Signed my Mandy Grenier, Town Clerk, Lebanon Maine

Maine Towns that use a Fee Schedule

Sanford — Monmouth — Fairfield — Washington — Farmington — Poland - West Bath — Brunswick

Boothbay Harbor - New Castle — Rockport — Sebago - Old Orchard Beach — Kittery - Fort

Kent — Lamoine — Lewiston

 

Details of the NEW Fire and EMS Mutual Aid Agreement between Milton NH and Lebanon ME

FIRE AND EMS MUTUAL AID AGEEMENT BETWEEN MILTON, NH AND LEBANON, ME

This JUST in from Lebanon Fire and EMS Chief Daniel Meehan.
The Automatic Aid Agreement between Lebanon and Milton, New Hampshire is IN and ready to take effect!!!
AMAZING work by both Lebanon and Milton NH Chiefs!!!

Thank you Chief Meehan!!

Thank you Chief Marique!!

DEFINITIONS
1. "Emergency medical services- EMS” means the pre-hospital assessment and treatment of a sick or injured individual initiated at the scene of an incident and continued through the transport and transfer, if found appropriate, of the individual to a medical facility or other appropriate location in order to prevent loss of life or aggravation of physiological or psychological illness or injury.
2. “Automatic Aid” means the automatic dispatch of one agency to assist another immediately upon the receipt of a 911 request for service. Responses will consist of a simultaneous response from the receiving and providing agency typically is requested to fill a void in response capabilities and time. 
3. “Mutual Aid” means the dispatch of one agency to assist another upon the request of an authorized representative from the receiving agency, typically is requested when the resources of one agency is overwhelmed. 

AGREEMENT

THIS AGREEMENT, made this 1st day of October, 2015 by and between Milton Fire-Rescue and Lebanon Fire-EMS acting pursuant to the provisions of New Hampshire RSA Chapter 153-A, Section 19, New Hampshire RSA 154:24-28, and Maine Title 30-A, §3156. 

WHEREAS Milton Fire-Rescue maintains and operates a fire protection and EMS organization situated in the Town of Milton, County of Strafford in the State of New Hampshire; and

WHEREAS Lebanon Fire-EMS maintains and operates a fire protection and EMS organization situated in the Town of Lebanon, County of York in the State of Maine; and 

WHEREAS It is the desire of the parties hereto to render aid each to the other to better protect life and property when such aid is necessary as herein set forth; and

WHEREAS it is deemed mutually sound, desirable, practicable, and beneficial for Fire and Emergency Medical Service Units to render assistance to one another in accordance with these terms:

1. The rendering of assistance under the terms of this agreement shall not be mandatory, but the party receiving the request for assistance should immediately inform the requesting service if for any reason assistance cannot be rendered.

2. No response to a mutual aid request provided for in this agreement will be made by the parties hereto unless such request is received through the established communication channels common to each party and made by a responsible fire or EMS official of the party requesting such aid or the respective dispatch center of the party requesting such aid. 

3. Upon request, Milton Fire-Rescue and Lebanon Fire-EMS will render mutual aid to the requesting agency for any incident that overwhelms the requesting agency’s resources. 

4. Upon notification from dispatch, Milton Fire-Rescue will render automatic fire aid to specified locations in the Town of Lebanon as listed in attachment one (1) and incident types described in attachment two (2)..  
a. When such assistance is requested by dispatch and assistance is rendered, the Milton Fire Chief or his designee will have command until a Chief or capable person from the town requesting assistance each make the decision to keep command status quo or relieve the officer in charge.
b. The responding Chief or any of his designees has full authority in the town that receives
assistance and may request any additional assistance deemed appropriate.  

5. Upon notification from dispatch, Milton Fire-Rescue will render automatic EMS aid to certain location in the Town of Lebanon as listed in attachment one (1) and incident types described in attachment two (2). 
a. When such assistance is requested and assistance is rendered, the Milton EMS crew will have command until a capable EMS official from the town requesting assistance each make the decision to keep command status quo or relieve the person in charge.
b. It is understood that the first arriving agency has first refusal on transport and billing.
c. It is understood that the first arriving agency may request additional resources deemed appropriate for proper patient care and the safety and wellbeing of the EMS crew.  

6. Each party to this agreement waives all claims against the other parties’ assistance for any loss, damage, personal injury or death occurring in consequence of the performance of this agreement.

7. Each party to this agreement agrees to maintain interoperable communication via two way radio as described in attachment three (3).

8. This agreement shall remain in full force and effective for a period of three (3) years from the date herein above written unless sooner terminated by either of the parties hereto giving to the other thirty (30) days prior written notice of such termination.

IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the day and year first herein above written.


Fire Chief
Milton, New Hampshire

Signature: _________________________

Printed Name: ______________________

Title: _____________________________





Fire-Rescue Chief
Lebanon, Maine

Signature: _________________________

Printed Name: ______________________

Title: _____________________________

Attachment 1 – Automatic Response District

Attachment 2 – Automatic Response Calls

Attachment 3 - Established Communications Channels




Attachment 1
The automatic response district will encompass all addresses within the street index listed below.

Allen Hall Road
Apache Lane
Brianna Drive
Caroline’s Way
Catfish Lane
Center Road (from TM Wentworth to Sewell Shores)
Champion Street
Church Street
Comanche Lane
Davis Lane
Dixon Road
Dolby Road
Edgecomb Road
Gully Oven Road
Hillside Lane
Homestead Way
H’s Way
Hummingbird Lane
Indian Lake Drive
Kates Pond Road
Kennebec Drive
Landing Lane
Milton Pond Circle
Myrtle Street
New Bridge Road
North Rochester Road
Old Country Road
O’leary Lane
Orrills Hill Road (from Prospect Hill Road)
Pickerel Cove
Pleasant Point Road
Popular Hill Road
Prospect Hill Road
River Road 608-742
Rocky Cove
Rocky Terrace
Sam Wentworth Road
School House Lane
Sewell Shores Road
Spencer Lane
Sunfish Lane
T.M. Wentworth Road
Trainor Road
West Shore Drive 
White Horse Drive
Windswept Drive
Whittum Way






Attachment 2

The following incidents types will trigger an automatic response from Milton to Lebanon. In addition to the below list, the Sanford Regional Communication Center or the Lebanon Officer in charge can request Milton Fire-Rescue if they believe a rapid response is paramount to the protection of life and property.

EMS Responses:
Cardiac Problem
Difficulty Breathing
Stroke
Trauma
Diabetic Emergency

Fire Responses:
Structure Fire
Smoke in the Building
Chimney Fires
Motor Vehicle Accidents w/ injury



Attachment 3

Milton and Lebanon agree to maintain each other’s primary radio frequencies utilizing both VHF and UHF

Calling All Zombies! Rochester Readies for Annual Zombie Walk!!

Photo Courtesy of Rochester Main Street

Volunteers at Rochester Main Street are all set to trek down North and South Main Streets to the town common for the sixth annual Zombie Walk, underwritten by Bank of New Hampshire on Friday, October 23rd.  This event is for adults and teens to get their Halloween spirits and outfits together and congregate by 6:45 pm in the Union Street parking lot. At 7:00 pm they will be escorted by the police down North Main and South Main Streets to cider, donuts (courtesy of Dunkin’Donuts) and what else…brains, along with a free movie , “Hocus Pocus”, courtesy of Guyer Travel at the Common. Special appearances are being made by students from Corinne’s School of Dance and Studio 109 who will perform to “Thriller” throughout the route.  There is no charge to participate, and free parking is available nearby at the Union, North Main, and Congress Street or City Hall parking lots.   
As usual, the zombie Walk will be preceded by our annual Trick or Treat On The Town and Horribles Parade for children under 10. Costumed children under 10 are asked to assemble at the Union Street Parking at the Factory Court entrance at 4:15 pm for maps and treat bags and then make their way throughout the downtown area stopping at participating merchants. Maps will be available until 5:30 pm.  

For more information on the Zombie Walk or Trick or Treat On The Town/Horribles Parade, or to sign up to participate, (drummers, pipers and horns are definitely welcome!), please contact the Rochester Main Street Office at 603-330-3208 or email director@rochestermainstreet.org. The contact number the day of the event is 603-781-7116.