Town of Lebanon Maine Seeks Qualified Applicants for Deputy Town Clerk / Deputy Tax Collector Position.

The Town of Lebanon Maine is seeking qualified applicants for the following position:

Interested parties are asked to apply in person or mail a resume to:

Town of Lebanon, Maine

Town Clerk

15 Upper Guinea Road, Lebanon Maine  04027

Phone: (207) 457-6082  Fax: (207) 457-6067
ALL APPLICATIONS MUST BE IN A SEALED ENVELOPE
CLEARLY MARKED "Deputy Town Clerk Application: Attention Jeanette Lemay"

 NO FAXED APPLICATIONS PLEASE

 

Town of Lebanon, Maine, Job Description

 Deputy Town Clerk / Deputy Tax Collector

 

Last Modified: October 14, 2015

Primary Job Title: Deputy Town Clerk
Additional Title: Deputy Tax Collector
Department: Town Office
Employment Type: Full Time
Supervision Received: Town Clerk / Select Board
Supervision Exercised: Accordingly to State Law
Pay Type: Hourly
Pay Range & Rate: $16.50 - $18.25 hourly, DOQE
Work Hours: Monday - Tuesday-Friday  7:00 am - 5:00 pm
                                      Thursday 9:00 am - 7:00 pm
Benefits: Commensurate with full-time employment
Purchasing: As directed by the Town Clerk / Select Board


Nature of Work

This is a responsible, combined position tasked with performing administrative and financial work in the collection of various taxes, and in the execution of the legal responsibilities of the position of Deputy Town Clerk and Deputy Tax Collector. Work responsibilities include the preparation and maintenance of all Select Board records and other official municipal documents, supervision of elections within the Town, recording various documents and vital statistics, organization and supervision of cemeteries.
Work involves extensive public contact in collecting various records, providing information, and in issuance of licenses. Work is performed in accordance with the Town ordinances and general law, and requires initiative, judgment, and ability to work effectively and independently with the
public and other officials.
The Deputy Town Clerk / Deputy Tax Collector is responsible for the collection of various taxes and fees, the issuance of various permits and licenses, administrative activities, and the preparation of regular reports to the Town and various state agencies.

Job Responsibilities

The Position is responsible for the following:
Receives and records payments of property taxes and excise taxes, and prepares collected monies for deposit.
Prepares and records tax liens.
Provides information requested on property and excise taxes, and other municipal documents.
Maintains detailed records related to property ownership and the ownership of automobiles, trucks, boats, and other vehicles.
Issues various licenses such as fish and game, marriage, and dog licenses, and maintains all related records.
Records and maintains records of all vital statistics, such as births, deaths, and marriages, and the monthly reports to the State of Maine of these records.
Assists with Elections as needed such as issuing and receiving absentee ballots, working the polls and other various duties as needed.
Validates official documents. Oversees posting of official notices, ordinances, and advertisements; records papers with the federal, State and County governments as
needed; swears in municipal officials as necessary.
Assists in the issuance of, or issues, various Town licenses and maintains all related records; prepares and sends renewal applications for same as needed.
Records in TRIO all payments according to Office procedures.
Accomplishes such duties and responsibilities as shall be assigned by the Town Clerk/Select Board.
Assists in maintenance and updating of ordinances as necessary.
Performs all duties and exercises all powers incumbent upon or invested in Deputy Town Clerks/Deputy Excise Tax Collector by State law.

Requirements of Work

Knowledge and understanding of the State statutes relating to the duties and responsibilities of the position, or displays a willingness and ability to learn.
Thorough knowledge of modem office procedures, practices, and equipment including knowledge of software, MS Word and Excel spreadsheets, email, and TRIO, or displays a strong willingness to be trained and has a willingness to learn.
Thorough knowledge of the provisions of the Town ordinances and State regulations relating to the operation of the office and Town government and ability to communicate
same to office staff and the public, or displays a willingness and ability to learn.
Ability to establish and maintain very effective working relationships with Town officials, other Town employees, and the general public.
Ability to maintain records and prepare reports in accordance with the requirements of the position to Board of Selectmen's satisfaction.
Ability to understand and follow the laws and regulations governing the activity of a Deputy Town Clerk and Deputy Tax Collector.
Ability to deal with the public on a daily basis in a pleasant and respectful manner.
Ability to work independently on a regular basis.
Ability to maintain any and all Town business confidentially when required.
Ability to organize work and set priorities while maintaining flexibility required within a busy office.
Performs additional job duties as required by the Town Clerk or Board of Selectmen.

Desirable Skills

Experience with the collection, and accounting of various monies and fees.
Capable of maintaining high work standards with little supervision.
Notary Public, or displays a willingness and ability to acquire.
Ability to provide suitable bond to the municipality.
Experience in clerical work of a responsible nature
Ensuring the building(s), office(s), and vault are secured before leaving for the day.
Minimum high school diploma or equivalent
Must be a United States citizen, a resident of the State, and be at least 18 years old.

Interested parties are asked to apply in person or mail a resume to:

Town of Lebanon, Maine

Town Clerk

15 Upper Guinea Road, Lebanon Maine  04027

Phone: (207) 457-6082  Fax: (207) 457-6067
ALL APPLICATIONS MUST BE IN A SEALED ENVELOPE
CLEARLY MARKED "Deputy Town Clerk Application: Attention Jeanette Lemay"

 NO FAXED APPLICATIONS PLEASE

Note from Mandy Grenier, Town Clerk of Lebanon Maine, Regarding Referendums 2-8 To be Discussed at October 20, 2015 Lebanon Public Hearing, 6 pm, Lebanon Elementary School Gym.

Town of Lebanon

Fee Schedule Proposal

(207) 457-6082

(207) 457-6067 (fax)

15 Upper Guinea Road, Lebanon, Maine 04027

 

 

Referendums 2-8 are for the purpose of a fee schedule. A fee schedule is a complete listing of fees used by the Town Staff, Residents, and Businesses to pay or collect the fair share due for services. A comprehensive universal listing ensures that everyone pays the same amount for the same service. Most of the proposed amendments presented here are part of Ordinances
that have not been revisited since the 80's.
In 2015 we're more technology savvy than any previous generation has ever been and that shows no sign of slowing down. As a result, people today demand convenience. When we go to the bank, when we go out to eat, we expect it to be fast and accurate. Il is no different when
we go to the Town Office to see Code Enforcement or the Town Clerk. We expect answers, and right now those answers are ones that either no longer apply or are hard to decipher or hard to find. We have to keep up with the times or we risk falling behind. When Lebanon falls behind it comes at the cost of the Resident and the Tax Payer - be it literally through the steady increase of
Real Estate Taxes, or figuratively through time and other means.
At this time I do not propose increasing any fees, only to remove them from the ordinance and devise a fee schedule for the ease of Town Employees, Residents and Businesses. By allowing the Board to look at and assess the fees when reviewing the budget they will be able to determine if the charge is sustaining the department(s) they stem from which will ensure that the burden of the cost does not fall to the taxpayer. If the fees do not cover the time and cost
associated with the service, that cost must be absorbed through property tax payments. The purpose of a fee schedule is to eliminate this as well as to develop a transparency in your Town Office that clearly shows how every person or Business pays the same amount for the same service.
Most of these fees do not affect the average resident. Those mainly affected by these fees are those building new homes, holding private and for profit events, or running for profit businesses. Don't let the word "Fee" scare you. The amendments read that the fee ".. .must not exceed the Town's reasonable cost of administering and enforcing this Ordinance." which was specifically inserted to ensure that those effected have legal protection against excessive charges. What is proposed here is only that the resident need not pay for services they are not using and instead that this fee should be charged to the person or entity receiving the service. A Fee Schedule is an effective way for the Town to become better organized and to enact better controls and fairness to the tax payer.

Signed my Mandy Grenier, Town Clerk, Lebanon Maine

Maine Towns that use a Fee Schedule

Sanford — Monmouth — Fairfield — Washington — Farmington — Poland - West Bath — Brunswick

Boothbay Harbor - New Castle — Rockport — Sebago - Old Orchard Beach — Kittery - Fort

Kent — Lamoine — Lewiston